| Invoice # | Vendor | Amount | Status |
|---|---|---|---|
| INV-2048 | Lantern Films | €12,480.00 | Draft |
| FS 2026/3312 | Posto Ribeira | €86.40 | Draft |
| INV-2044 | Ribeira Grip & Electric | €6,800.00 | Posted |
| INV-2046 | Cinelab Porto | €7,920.00 | Approved |
| INV-2051 | Atlântico Catering | €3,450.00 | Posted |
Production finance, connected.
Budgets, invoices and approvals in one connected workflow. Built for film and media teams.
Product
From the budget to the cost report. Every invoice read, approved and posted.
Drop in the paperwork. Abacist reads it. Invoices, receipts and credit notes come back as drafts with every line coded, so what is left is checking them.
Drop the files
Read each document
Code to the budget
Ready to review
- Vendor
- Lantern Films
- Invoice #
- INV-2048
- Date
- 14 Mar 2026
| Description | Account | Amount |
|---|---|---|
| Pacote de câmara, valor semanal | 5201 | €7,380.00 |
| Maquinaria e iluminação, valor semanal | 5202 | €3,690.00 |
| Consumíveis e material de desgaste | 5203 | €1,410.00 |
- Total
- €12,480.00
Ask your production anything. Every answer shows where it came from.
Where are we against budget?
5200 · Equipment rental is at €32,880.00 of €80,000.00: €20,400.00 posted and €12,480.00 still committed. €47,120.00 remains, and the forecast lands on budget.
5200 · Equipment rentalFrom the ledger
- Budget
- €80,000.00
- Committed
- €12,480.00
- Available
- €47,120.00
Ask about budget, spend or vendors…
QuickStandardDeepEnter to ask
Build the budget here, or bring your own. Start from a template, work line by line, or import it from Movie Magic with the fringes intact.
Three ways to start
- From a templateFeature film, short film and documentary, or commercial.
- Line by lineType it in, or paste it straight from a spreadsheet.
From Movie MagicThe .xml export, fringes included. Import it again and review what changed.
Movie Magic is a trademark of Entertainment Partners.
| Code | Name | Fringe | Budget |
|---|---|---|---|
| 1100 | Story and rights | — | €45,000.00 |
| 1200 | Producers | €22,800.00 | €118,800.00 |
| 1300 | Direction | €17,100.00 | €89,100.00 |
| 1400 | Cast | €49,875.00 | €259,875.00 |
| 2100 | Production staff | €32,775.00 | €170,775.00 |
| 2400 | Art department | — | €94,000.00 |
| 5200 | Equipment rental | — | €80,000.00 |
| 6100 | Locations | — | €67,000.00 |
| 7100 | Post-production | — | €155,000.00 |
| 8100 | Insurance and legal | — | €38,000.00 |
- 10 accounts
- Total€1,117,550.00
Every order, invoice and payment finds its approver. Set the route once, by account and amount, and every document follows it in plain sight, to the end.
- Camera spend5200 · ≥ €1,000.00
- Approval stepHead of department
- Approval stepProduction accountant
- ApprovedNo further approvals
In flight
| Document | Type | Amount | Step |
|---|---|---|---|
| PO-1047 | Purchase order | €4,200.00 | Head of department |
| INV-2048 | Invoice | €12,480.00 | Production accountant |
| CHK-0112 | Check request | €1,850.00 | Head of department |
A cost report that is never out of date. Post an invoice and it moves from committed to spent at once, so the weekly report is ready to issue whenever you are.
| Incurred | Forecast | Against budget | ||||||
|---|---|---|---|---|---|---|---|---|
| Account | Cost to date | Committed | Total to date | ETC | EFC | Budget | Variance | |
| 5200Equipment rental | €32,880.00 | €0.00 | €32,880.00 | €47,120.00 | €80,000.00 | €80,000.00 | €0.00 | |
| 5201Camera package | €19,380.00 | €0.00 | €19,380.00 | €30,620.00 | €50,000.00 | €50,000.00 | €0.00 | |
| 5202Grip and lighting | €9,090.00 | €0.00 | €9,090.00 | €10,910.00 | €20,000.00 | €20,000.00 | €0.00 | |
| 5203Expendables | €4,410.00 | €0.00 | €4,410.00 | €5,590.00 | €10,000.00 | €10,000.00 | €0.00 | |
| Total | €32,880.00 | €0.00 | €32,880.00 | €47,120.00 | €80,000.00 | €80,000.00 | €0.00 | |
A first pass. A human decision. Abacist proposes the coding and a person approves it, so nothing reaches the ledger unread.
- Description
- Pacote de câmara, valor semanal
- Account
- 5201
- Total
- €7,380.00
Select a line to follow its source. Scroll the table to inspect the coding.
Inspect the source document
Lantern Films
Rua do Almada 212, 4050-032 Porto
NIF PT509483120
Fatura
N.º INV-2048
- Data
- 14/03/2026
- Vencimento
- 13/04/2026
- Cliente
- Atlântico Produções · North Atlantic
- Subtotal
- 10 146,34 €
- IVA 23%
- 2 333,66 €
- Total
- 12 480,00 €
The source stays with the record.
Inspect all line-item columns
Line itemsEUR
| Description | Account | Qty | Unit price | Tax | Total |
|---|---|---|---|---|---|
| Pacote de câmara, valor semanal | 5201 | 4 | €1,500.00 | 23% | €7,380.00 |
| Maquinaria e iluminação, valor semanal | 5202 | 2 | €1,500.00 | 23% | €3,690.00 |
| Consumíveis e material de desgaste | 5203 | 1 | €1,146.34 | 23% | €1,410.00 |
- Total
- €12,480.00
Every number keeps its paperwork.
The supplier's document, the person who approved it and the entry it became stay one record — so any figure can be traced back without anyone going looking for it.
Trust and controlsBuilt for how a production actually runs.
The parts that make production accounting its own discipline, rather than bookkeeping with film names on it.
Your forecast, not a formula's
Type an account's estimate to complete, or its final cost, and the cost report forecasts from your figure.
More than one currency
A cost lands in the currency it was incurred in and reports in the production's.
Access per production
A crew record and app access are separate things, and both are set per production.
Your ledger, not your books
Posting affects the production ledger. Your accountant's statutory books stay theirs.
Getting started
Start with one production.
Prove one workflow with your accountant. Start with a demo, then agree a paid early-partner evaluation if it fits.
Your team brings
A production budget ready to configure and a named finance owner to work with us.
| Production | Code | Status | Budget |
|---|---|---|---|
| North Atlantic | NA-2026 | Active | €80,000.00 |
We configure together
Your budget and accounts, team access, purchase-order and invoice workflows, and approval routes.
What we evaluate
Can your team follow the agreed costs from source to approval and budget effect, then use the records in its accounting review?
Getting startedFit, working rhythm and accounting responsibilities
Best fit: an active or imminent funded production, a finance owner, and a real budget ready to configure.
Weekly sessions, priority support and direct influence over the workflow keep the engagement close to the people building Abacist.
Abacist manages the production-finance workflow. Your accountant remains responsible for the statutory books.
Abacist organises the production-finance workflow. It does not replace statutory accounting, certified invoicing, payroll or regulated professional advice.
Scope and pricing are agreed around your production, accounting setup and support needs.
Talk through your production.
Tell us what you’re working on and what is hardest to keep on top of, then choose a time that suits you.