Source document
The invoice stays beside its source file, coding and purchase-order match.
Lantern Films · 5200
INV-2048.pdf186 KB
Matched to PO-1042
- Total
- €12,480.00
Trust and controls
Control you can inspect.
Keep the source, the approval and the production-ledger effect in view.
One cost, three records, in the order they happen.
The source document, the named decision and the production-ledger entry, each pointing at the other two.
INV-2048Posted APV-061Approved The named decision
The approver sees the document, match and budget effect before deciding.
Lantern Films · 5200
PO-1042 ↔ INV-2048
The purchase-order total and the invoice total agree.
Approved by Joana Costa
16 Mar 2026, 14:32
JV-188Posted The resulting entry
The approved transaction becomes a balanced, inspectable journal entry. The commitment is consumed rather than counted twice.
Lantern Films · 5200
Journal entry
- Debit · 5200
- €12,480.00
- Credit · 2100
- €12,480.00
Audit-history availability is confirmed for the agreed programme scope, not assumed.
What the controls mean in practice.
Use these boundaries to evaluate the workflow with your finance team.
Named approvals
Transactions follow the production’s approval policy. Where a policy is missing, the transaction stops rather than passing undecided.
APV-061Waiting for approval PO-1042 ↔ INV-2048
The purchase-order total and the invoice total agree.
You are approving as Production accountant
Project-scoped access
Work sits inside the production project, with team access and approval responsibilities set up there.
Name Scope Role AFAna Ferreira — — Atlântico Produções Organisation Member North Atlantic Project Accountant JCJoana Costa — — MSMiguel Santos — — Source and history
Documents stay linked to their records. Audit-history availability and evidence requirements are confirmed for the agreed programme scope.
Your existing accounting
Abacist’s production ledger is not the statutory books. Agree the accounting handoff and data-handling requirements before bringing production data in.
Before bringing real production data.
Confirm the agreed access, audit-history availability, accounting handoff and data-handling requirements as part of the programme. These workflow examples are not a security certification.
Understand the engagement